Pre-Award
Research Appointments
Research Administration
Events Administration
Preparing a Proposal
General Proposing Preparation
- Getting Started: How do I start a proposal at the HCO?
- HCO Research Administrator Structure: PI: Administrator: Research Administrator Portfolio Breakdown
- Checklist for Senior/Key Personnel Certifications, Trainings, & Attestations
- Deadlines: Proposal Internal Routing Deadline Calculator
- OSP’s Policy on Proposal Submission Deadlines: FAQ
- Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance – note: preproposals only require 4 business days of routing to OSP
- OSP’s Policy on Proposal Submission Deadlines: FAQ
- HCO Proposal Routing Flowchart
- Grants Management Application Suite (GMAS) is Harvard’s system of record for sponsored funding
- Memorandum: SAO Appointees with Harvard University Appointments
- HCO Draft Budget Template for FY25 – only to be used for proposals that begin before 06/30/2025
- HCO Draft Budget Template for FY26 – only to be used for proposals that begin on/after 07/01/2025
- What documents should I request (be requested of me) for a typical non-NASA or non-NSF subaward? – NSF and NASA subaward instructions are in the sections below
Harvard University Rate Agreements, IDC Policy, and Institutional Facts
- Harvard Facilities & Administrative (F&A) Rate Agreement
- FAS and SEAS Policy on Assessments on Current Use Gifts and Sponsored Awards – important if the sponsors requires less than the full IDC rate
- Harvard Fringe Benefits Rates
- Harvard Institutional Fact Sheet
Human and/or Animal Subjects Research Policies
- Human Subjects Research (IRB)
- Animal Care and Use (IACUC) – Animal Subjects Research
Proposal Disclosures: Other Support & International Collaboration
- Disclosing Other Support: Guidance for Faculty and Key Personnel (University-Wide) [Course ID: PROV-OVPR0000056896]: must be completed by any PI (or Co-PI/Co-I) that has active or pending NIH or NSF support. Certificate of Completion should be uploaded into GMAS at time of routing for OSP confirmation.
- OAIR – Outside Activities and Interests Reporting
- OAIR Job Guides
- includes form with instruction for non-HUID holders
- Outside Activity and Interest Reporting (OAIR) and GMAS Integration
- OAIR Approval Statuses in GMAS
- OAIR Job Guides
- GMAS – International Collaboration and Activities
Common Sponsor Requirements
NASA
- NASA Research Opportunities in Space and Earth Sciences 2024 (ROSES-2024) – issued 02/14/2024 (for proposals submitted on or after 05/14/24)
- NASA-ROSES 2024 Highlights (for proposals submitted on or after 10/01/24)
- NASA Budget Template (Excel Doc)
- NASA Grant and Cooperative Agreement Manual (GCAM) – issued October 2024
- NASA Biographical Sketch Form
- must be DocuSigned or Adobe Certificate-Based Signature
- NASA Current & Pending Form
- must be DocuSigned or Adobe Certificate-Based Signature
- NASA Pre-award and Post-award Disclosure Requirements
- What documents should I request (be requested of me) for a typical NASA subaward?
NSF
- NSF PAPPG 24-1 – effective 05/20/2024
- NSF PAPPG 24-1 Highlights – effective 05/20/2024
- NSF PAPPG 24-1 Highlights – effective 05/20/2024
- NSF Biographical Sketch Template & Instructions
- NSF Current & Pending Support Template & Instructions (only include awards on which the person is listed as PI or senior personnel; must have effort amount listed > 0.0 months)
- NSF Collaborators and Other Affiliates List Template & Instructions
- Tips for Table 4 (Co-Authors) – should be listing all co-authors for previous 48 months unless specific solicitation states otherwise
- NSF Template Letter of Collaboration – you should only update the fields in blue. no other variations can be made to the letter.
- NSF Budget Template – developed by HCO
- NSF Definitions of Categories of Personnel
- NSF’s Policy on the use of URLs in Proposals (email exchange October 2017) – strongly suggested to only include URLs as part of Products on CV
- What documents should I request (be requested of me) for a typical NSF subaward?
- NSF Pre-award and Post-award Disclosures Relating to the Biographical Sketch and Current and Pending Support
- NSF does not have further definitions on “overlap” for the Current and Pending Support page however NIH offers some additional explanation which can be used as reference
When reaching out to the Research.gov Help Desk please be sure to incldue:
- PI’s Full Name:
- PI’s NSF ID#:
- Temporary Proposal ID#:
- Funding Opportunity Number & Proposal Deadline:
- Is this a single submit proposal or a collaborative (multiple org) submitted proposal?:
- If separately submitted, is the customer a Lead or Non-Lead?:
- Time that the error occurred:
*** Caution when using LaTeX: from NSF Helpdesk as of November 2021 “The use Latex to create documents for Research.gov is not fully compatible. Please recreate the documents in Microsoft Word, and then go to File -> export to convert the file to a PDF. You should use Left Alignment for the text so the correct margins will not produce this warning.”
STScI
- Space Telescope Science Institute (STScI) Space Telescope Grants Management System (STGMS) User Guide – effective April 2019
- Current and Pending (C&P) Support Instructions
- C&P Template (Word Doc) (only include awards on which the person is listed as PI or senior personnel)
- STGMS Definitions of Roles
- STGMS Budget Narrative Template
- Post-Award: STScI General Grant Provisions
Recent Funding Opportunity Announcements
- Funding Spotlight: A curated list of selected upcoming and limited submission funding opportunities.
- Early Career Awards Funding Opportunities List: A comprehensive list of limited submission and prestigious early career awards updated regularly with award information, previous award winners, and eligibility windows.
- Funding Opportunity Newsletters: Monthly funding opportunity newsletters for FAS and SEAS researchers.
Standing Links
- Science Division Funding Spotlight – contains information on current, notable opportunities for faculty in the sciences and engineering. Faculty and administrators may sign up for the Funding Spotlight RSS feed in order to receive these funding announcements
- Arts, Humanities, and Humanistic Social Sciences Opportunities – contains an archive of monthly funding opportunity announcements disseminated by FAS Research Development relating to the Arts and Humanities.
- Social Sciences Opportunities – contains an archive of monthly funding opportunity announcements disseminated by FAS Research Development relating to the Social Sciences.
- Engineering and Applied Sciences Opportunities – contains an archive of monthly funding opportunity announcements disseminated by FAS Research Development relating to Engineering and Applied Sciences.
- Big Data Opportunities – “Big Data” is a term that appeared in recent years describing large and complex datasets that cannot be analyzed easily with conventional data processing tools. It became apparent that the increasing complexity of these datasets requires the development of new tools and funding agencies acknowledge the need for new conceptual and computational approaches for big data processing as well as education in the field of large scale data processing and analysis. Over the next several years, the FAS Research Development group will track and disseminate funding opportunities related to Big Data.
- BRAIN Initiative Announcements – FAS Research Development is actively tracking opportunities relating to the BRAIN Initiative, a research effort to revolutionize our understanding of the human mind and uncover new ways to treat, prevent, and cure brain disorders like Alzheimer’s, schizophrenia, autism, epilepsy, and traumatic brain injury.
- Internal and Federal Funding Sources
- Limited Submission Opportunities
- Equipment Funding
- Sabbatical Opportunities
- Funding Opportunities for Postdoctoral Scholars